What's New?
2011 - 2012 UW-Madison Records Management Program Report
2012 FALL RECORDS MANAGEMENT NEWSLETTER
Have 5 minutes? Please view the new Introduction to Records Management.
09-12-2012 The Public Records Board Approved 2 new General Retention Schedules for campus wide use. Administrative GRS and the Information Technology GRS
Administrative Schedule. This schedule replaces the previous Administrative Schedule.
This schedule consists of the following record series:
a. Policies and Procedures
b. Calendars and Schedules
c. Alphabetical/Topical Files
d. Grant Documentation—Non-Financial
e. Planning Documentation
f. Reorganization Documentation
g. Organizational Charts
h. Transition Briefings
i. University Organized Conference Records
j. External Complaints
k. Legal Notices
l. Public Records Requests
m. Agreements and Contracts
n. Unit/Department Training/Course Materials
o. University Publications
p. University Speeches/Presentations
q. University Recorded Performances/Events (non-athletic)
r. Agendas/Minutes
s. Meeting Recordings
t. Voting Materials—Elections to Committees
u. Voting Materials—Executive Committee Actionsv. Routine Activity/Production Reports
w. Annual/Summary Reports
x. Accreditation Reports
y. Federal Lobbying Reports
z. Surveys/Questionnaires—Non-Academic
aa. Outside Activity Reports
bb. Statements of Economic Interest
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6-22-2012 The DOA Budget records schedule for use with UW-Madison Records is now posted on our site. Vist the Records Schedule link to the left of this page for the schedule.
3-1-2012 Spring Records Management Newsletter
02-27-2012 The new system-wide general schedule for Student Records Has been approved by the Wisconsin Public Records Board.
1-23-2012 The 2012 UW-Madison Employee Guide to: Electronic Communication Guidance for University Records. This Guide provide information on management of Electronic Communications such as e-mail, text and chat as records. The main focus is on e-mail, but the concepts apply to text and chat records also. See the Resource Center Link for Guide.
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About US:
The University Records Management Program is housed within the University Archives. One of the major objectives of the records management program is to work with campus community with the records management issues in all formats and media. Records Management assists campus offices in determining what records need to be kept and for how long.
The University Archives and Records Management Services assist offices in managing all information assets, regardless of form or format. It is important for University offices to realize that, although records can and do exist in a wide variety of storage media, state and federal laws still apply to how they manage the information contained in them and they could be a public record.
Information contained on this website is meant to provide basic guidance to the campus community regarding the records management process. University departments are urged, and welcome, to contact Records Management with their specific comments and concerns.
What services are offered?
Records Management assists offices in managing all information, regardless of form or format. Records Management offers the following free services to campus departments:
- Consultation on enterprise wide records management issues.
- Consulation on Management of Electronic Records
- Consultation with Classification & Files Management
- Consultation and Development of General and Departmental Retention Policies
- Records and Information communication and training
- Consultation with Research Records and Data Management
- Support for Litigation, Open Records and Audit
Contact:
recmgmt@library.wisc.edu
University Records Officer
608-262-3284
432 Steenbock Library
550 Babcock Drive
Madison, WI. 53076