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News Items of Interest to ARMS |
Archives
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Winter 2005ArchivesArchival records contribute to campus exhibits Records ManagementElectronic Records Forum materials available on the ARMS web site Revised Faculty and Academic Staff Personnel Records General Schedule Changes Made to Open Records Law Other NewsFunctionally Based Classification Scheme-Faculty and Academic Staff Records NARA and the GPO work together to preserve online access to public records Open Records Law Changes Recommended ArchivesArchival records contribute to campus exhibitsDocuments, photos, and artifacts from the University Archives have recently been on display as part of two exhibits. During the spring, the Archives contributed material to the exhibit Moving Lessons: Dance at UW-Madison, which was displayed in the Special Collections department in Memorial Library. This summer, archival holdings could be seen as part of the WHA: Oldest Station in the Nation exhibit in the lobby of Memorial Library. Cataloging UpdateCathy Jacob, Program Assistant, is in the process of cataloging the holdings and entering these records into MadCat, the online library catalog for the University. It is hoped that this project will allow greater patron access to the Archives' holdings. Currently, the best way to conduct research in the Archives is to utilize one of the many finding aids available, and/or to consult with the Archives staff. Due to the staffing constraints of the Archives, the cataloging project is not expected to be completed for quite some time. However, new records are available to researchers as soon as they are entered, so doing a search in MadCat now will bring up all of the things that have so far been entered. To find the records in MadCat, search by: Basic Search
The following records groups have been cataloged:
The following record groups are partially cataloged:
In addition, the MadCat record for the Letters and Science Associate Dean Records (Series7/2/2-7) has been updated to include a link to the index of the Associate Administrative Council Meeting Minutes compiled by Tom Johnson. There is also a link from the MadCat record of the Biographical Files to the index on our web page. Records ManagementElectronic Records Forum Materials Available on the ARMS Web SiteElectronic Records Forum Materials are now available on the ARMS web site. Recognizing that electronic records have become an integral part of the operation of the University, the Archives and Records Management Service--together with the Division of Information Technology and the Provost's office--developed a series of informational and educational forums. These forums are designed to introduce the University community to the issues surrounding electronic records management and to provide practical guidance to departments and units so that they can meet their record keeping obligations.This segment provides guidance to and resources on electronic records management. Materials including handouts and presentations from the Electronic Records Forums will be available via this web site. Revised Faculty and Academic Staff Personnel Records General ScheduleThe revised Faculty and Academic Staff Personnel Records General Schedule is now available on-line. This schedule contains the most up-to-date information on personnel records.Changes Made to Open Records LawGov. Doyle has signed into law a bill that makes major changes in Wisconsin's Open Records Law. In the 1990s two major Wisconsin Supreme Court cases, Woznicki vs. Erickson and Milwaukee Teachers' Education Association vs. Milwaukee Board of School Directors, required public record keepers to notify employees if they planned to release records that could harm their privancy. But the Court was silent on establishing criteria for determining when privacy had been harmed. The new legislation creates a balancing process for public record keepers, requires public employees to be notified when records involving disciplinary matters are about to be released, requires that some records such as Social Security numbers not be released, and gives private sector employees under contract with the state the same opportunities as state employees to sue to stop the release of records pertaining to them. Identity Theft ResourcesThe State Enterprise web site, http://enterprise.state.wi.us/home/, has links to helpful information on protecting yourself from identity theft. There are links to the Federal Identity Theft Form, the Wisconsin Justice Dept. web site on identity theft, as well as a copy of Wisconsin's Identity Theft Act of 2003. Campus offices are reminded of the importance of having an up-to-date records retention schedule. The schedule provides a way to document a department's informational resources and permit their orderly management and disposition (including preservation of those items having long term or research value to the University). If you have questions about records scheduling, please contact our office at 262-3284 or via email recmgmt@library.wisc.edu. Other NewsFunctionally Based Classification Scheme-Faculty and Academic Staff RecordsClick here for a working draft (December 2003). NARA and the GPO work together to preserve online access to public recordsThe National Archives and Records Administration and the Government Printing Office have reached an agreement on a strategy to enhance permanent public access to government records. http://www.infotoday.com/newsbreaks/nb030825-1.shtml Copyright on the InternetCopyright law has become increasingly complicated, particularly in regard to information published on the Internet. Is there a better way to address copyright issues than the current poliy? http://news.com.com/2008-1082_3-1013830.html Personnel Records RetentionThe retention schedules for personnel records do not require retention of records for random amounts of time. A variety of laws affect the retention of these records. http://accounting.smartpros.com/x38310.xml A Tale of Records MigrationAs records age, they often must be migrated to new formats/media in order to remain accessible and usable. This article tells of one organization's experience with migration. http://www.infotoday.com/cilmag/jun03/reuben.shtml Open Records Law Changes RecommendedStudents at the UW-Madison's La Follette School of Public Affairs are recommending that Wisconsin's public records law be altered to require people requesting information online to identify themselves. http://www.jsonline.com/news/state/may03/142993.asp Photography at a CrossroadsAs photographic methods have evolved, and as digital photography has become immensely popular, the necessity of preserving a photos must be remembered. http://www.sciencenews.org/20021123/bob10.asp E-mail Guidance from NARAThe National Archives and Records Administration has produced a guide instructing federal agencies how to transfer email records to NARA. http://gcn.com/vol1_no1/daily-updates/20146-1.html Past News Items |