News Items of Interest to ARMS

B134 Memorial Library
728 State Street
Madison, WI 53706-1494
Phone (608) 262-5629
FAX (608) 265-2754
E-mail:University Archives

Last updated:
April 1, 2002 .

Originally published:
prior to 2001

Spring 2002

Records Management

ARMS Bulletin 7: Reproduction of University Records Using Digital Imaging Systems is now available

Student Records Project

Workshops to be Offered

Records Schedules

Archives

Biographical File Index Now Available On-line

The complete listing of biographical files is now available on the ARMS web site. Updates to this listing will be made periodically. Future plans for this portion of the web site include the addition of the subject file and department file indexes.

Cataloging Update

Cathy Jacob, Program Assistant, is in the process of cataloging the holdings and entering these records into MadCat, the online library catalog for the University. It is hoped that this project will allow greater patron access to the Archives' holdings. Currently, the best way to conduct research in the Archives is to utilize one of the many finding aids available, and/or to consult with the Archives staff. Due to the staffing constraints of the Archives, the cataloging project is not expected to be completed for quite some time. However, new records are available to researchers as soon as they are entered, so doing a search in MadCat now will bring up all of the things that have so far been entered. To find the records in MadCat, search by:

Basic Search

Author browse
- University of Wisconsin Madison Archives (for all records)
- Author name, last name first
- University of Wisconsin Dept. name (records prior to 1971)
- University of Wisconsin--Madison Dept. name (post-1971)
Journal Title (omit initial articles)
Keyword: name of your topic or department or person

The following records groups have been cataloged:

Record Group 1: Board of Regents
Record Group 4: Chancellors and Presidents
Record Group 5: Faculty Governance
Record Group 6: Graduate School
Record Group 8: College of Engineering
Record Group 19: Student Affairs
Record Group 24: Business Service
Record Group 26: Wisconsin Union
Record Group 29: News Service
Record Group 31: Industrial Relations Research Association
Record Group 33: State Geologist
Record Group 34: Forest Products Laboratory
Record Group 42: UW Colleges (formerly called UW Centers)
Record Group 53: Recreational Sports
Record Group 54: Outreach Development

The following record groups are partially cataloged:

Record Group 7: College of Letters & Science, Dean's Office through 7/24 School of Music
Record Group 20: Student Life
Record Group 40: UW System

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Records Management

ARMS Bulletin 7: Reproduction of University Records Using Digital Imaging Systems is now available

Many campus departments are asking whether CDs are appropriate for the storage of records. This Best Practices document discusses the issues surrounding the use of this storage medium and provides guidelines and recommendations to campus departments considering digital imaging of records. Read the HTML version or download and print the PDF version.

Student Records Project

The development of a campus-wide general schedule for student records is now underway. This will be a lengthy and detailed process, but it is proceeding well. Interviews are currently being conducted with people in a variety of departments concerning the retention of student records, and a draft recommendation is expected to be completed by summer.

Workshops to be offered

On April 24, ARMS will offer a workshop entitled "Managing University Records: The Whys and Hows." This will be a practical workshop designed to provide instruction in the processing of writing retention schedules and using the State Records Center.

Although dates have not yet been set, ARMS plans to offer workshops on managing personnel records over the summer. Watch the web site for further details of these and other workshops.

Records Schedules

Campus offices are reminded of the importance of having an up-to-date records retention schedule. The schedule provides a way to document a department's informational resources and permit their orderly management and disposition (including preservation of those items having long term or research value to the University). If you have questions about records scheduling, please contact our office at 262-3284 or via email recmgmt@library.wisc.edu.

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